Legislature(2013 - 2014)SENATE FINANCE 532
04/09/2013 08:00 AM Senate LEGISLATIVE COUNCIL
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| Adjourn |
* first hearing in first committee of referral
+ teleconferenced
= bill was previously heard/scheduled
+ teleconferenced
= bill was previously heard/scheduled
ALASKA STATE LEGISLATURE
LEGISLATIVE COUNCIL
APRIL 9, 2013
8:00 AM
MEMBERS PRESENT
Representative Mike Hawker, Chair
Senator Peter Micciche, Vice Chair
Representative Mike Chenault
Representative Max Gruenberg
Representative Craig Johnson
Representative Lance Pruitt
Representative Bill Stoltze
Senator John Coghill
Senator Dennis Egan
Senator Charlie Huggins
Senator Lesil McGuire
Senator Kevin Meyer
Senator Gary Stevens
MEMBERS ABSENT
Representative Peggy Wilson
AGENDA
APPROVAL OF MINUTES
RATIFICATION OF CHARITY EVENTS
CONTRACT APPROVALS
OTHER COMMITTEE BUSINESS
SPEAKER REGISTER
DON JOHNSTON, Building Manager, Legislative Affairs Agency
PAM VARNI, Executive Director, Legislative Affairs Agency
LAURA PIERRE, Staff to Senator Fairclough and Project Director
for the Legislative Audit Remodel
CURTIS CLOTHIER, Information Services Manager, Legislative
Affairs Agency
8:03:44 AM
I. CHAIR MIKE HAWKER called the Legislative Council meeting to order
at 8:03 a.m. in room 532 of the State Capitol. Present at the
call were Representatives Hawker, Chenault, Pruitt and Stoltze;
Senators Huggins, Coghill, Egan, McGuire, Meyer, Stevens and
Micciche.
II. APPROVAL OF MARCH 21, 2013 MINUTES
VICE CHAIR MICCICHE moved that the minutes from the Legislative
Council meeting on March 21, 2013 be approved as presented.
The minutes were approved with no objections.
Representative Johnson joined the meeting at this time.
III. RATIFICATION OF CHARITY EVENTS
VICE CHAIR MICCICHE moved that Legislative Council ratify the
following charity events, which were previously sanctioned by the
Legislative Council Chair in accordance with AS
24.60.080(a)(2)(b):
(a) Midnight Sun Charity Shoot benefitting the Outdoor Heritage
Foundation of Alaska;
(b) JACC Wine Tasting benefitting the Juneau Arts and
Humanities Council; and
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(c) 21 Annual Coal Classic Golf Tournament benefitting Alaska
Resource Education.
All of the events previously sanctioned by Chair Hawker were
ratified with no objections.
IV. CONTRACT APPROVALS
a. ITB 589: Capitol Stair Landing
DON JOHNSTON, Building Manager for Legislative Affairs Agency,
stated that this project is to renovate the Capitol stair landing
in the courtyard to create a semi-enclosed designated smoking
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area away from the main entrance on the 2 floor. In response to
questions by Chair Hawker, Mr. Johnston stated that three bids
were received and the project would be awarded to North Pacific
Erectors, Inc., the bidder with the lowest total bid price, which
he believes is in the best interest of the Agency if Legislative
Council approves.
PAM VARNI, Executive Director of Legislative Affairs Agency, said
in response to Representative Stoltze's question about the
funding source for this project that the Legislature has
approximately $16 million in available capital funds for projects
that are authorized by Legislative Council.
CHAIR HAWKER noted that the money referred to by Ms. Varni is
segregated into a number of subaccounts and allocations.
Ms. Varni clarified that there are some designated areas and part
is set aside for the exterior repair, but there are other funds
for technology and projects that are approved by Legislative
Council.
Chair Hawker further noted that this information is included in
monthly legislative expenditure statements in detail; and Ms.
Varni confirmed that statement goes to every Legislative Council
and Legislative Budget and Audit Committee member, and is
available to all members if they would like it.
Mr. Johnston, in response to a question by Senator Coghill, said
that all changes will be made to the existing landing and will
not encroach on the parking lot.
The motion was approved with no objections.
Representative Gruenberg joined the meeting at this time.
b. ITB 590: Alaska State Capitol Seismic Retrofit and Exterior
Renovation Phase I
8:13:44 AM
VICE CHAIR MICCICHE moved that Legislative Council approve the
award of ITB 590: Alaska State Capitol Seismic Retrofit and
Exterior Renovation, Phase I to Alaska Commercial Contractors,
Inc. in the amount of $1,722,800.
CHAIR HAWKER objected for discussion and noted that this item
entails the first phase of the exterior retrofit pursuant to the
design and plan and bid contract to an architect to set up the
bid documents that was approved and released by Legislative
Council last December 2012.
MR. JOHNSTON confirmed this is the first of two phases for the
exterior project. The work pertains to the crawl space area under
the building and the portico. Phase I involves:
1. Removal and salvage of components to the portico at the main
entrance of the building: beginning vertically from the granite
portico slab up to the 2nd floor windows and horizontally from
the east column to the west column, all sandstone and brick will
be removed to expose existing structural concrete. Selected
components (sandstone and light fixtures) will be salvaged for
reinstallation or used for information purposes to replicate
and/or fabricate new replacements in Phase II. For example, the
sandstone railings on the portico, if not salvageable, will be
retained so they can be duplicated in Phase II to replicate the
original construction of the building.
2. Structural work related to reinforcing the portico and
preparation for future finish work: new concrete pilasters will
be constructed where non-structural sandstone and brick was
removed and mechanically fastened to existing structural
concrete. The sandstone that is there now doesn't have any
structural purpose and it's not mechanically fastened to the
concrete - it's primarily just mortar standing up against the
building. New concrete pilasters and existing marble columns will
support new concrete lintel beams and slab, which will end up
being the roof over the portico. Along with that work, the
contractor will be core drilling a 4" hole down through the four
columns, through the granite base and into existing concrete
foundation to install steel reinforcing/pinning and pump-in
grout. This is to tie all those columns together as they are
currently stacked on top of each other with a small amount of
marble resulting in the possibility of them toppling over.
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Installation of steel brackets and a beam around the 2 floor
windows outside the Lounge will be installed for temporary
shoring. The temporary shoring is to support the brick façade
above the portico, which will be removed in Phase II.
3. Column Stone Repair: injection of epoxy into the cracks of the
columns will be performed to tie it all together; removal of
stains; re-honing of aged and deteriorated surface to produce an
even sheen; re-pointing of mortar joints; and application of
water repellent.
4. Repair of concrete structural members in the crawl space:
concrete columns, beams and floor joists have spalled concrete
and corroded exposed steel reinforcing, requiring repair or
replacement. Some of the steel is corroded enough that it will
need to be cut out, replaced with new steel and recovered.
Detailed information is in the construction documents.
5. Cleaning of existing storm drainage system and creating
additional drainage for the crawl space: existing storm drains
from the courtyard throughout the crawl space will be cleaned;
new PVC and perforated pipe will be added to collect ground water
and run off under the building and divert it to catch basins on
the exterior of the building. There is quite a bit of water
running under the building and there was never any drainage put
in place during the original construction. There were some French
drains in the courtyard, which have been plugged up for quite
some time - they are believed to be salvageable and just need to
be cleaned.
6. Replacement of existing aging and deteriorating waste lines.
7. Removal of excess earth from the crawl space is required to
perform the above work, primarily for access to expose the
spalled concrete columns, beams and floor joists requiring
repair, cleaning of the existing storm drain system, installation
of additional drainage in the crawl space, and replacement of
existing waste lines as well as proper grading for good water
drainage.
The project completion date will be October 30, 2013. In response
to a question by Chair Hawker, Mr. Johnston stated that Alaska
Commercial Contractors, the lowest bidder for this project, is
the right contractor at a good price. He said ACC has performed
work for LAA in the past with more than satisfactory results.
Mr. Johnston, in response to a question by Vice Chair Micciche,
said that the main entrance to the Capitol will be open as much
as possible via a protective tunnel; when that route is
unavailable, traffic will be rerouted to either the Main Street
or Seward Street entrance.
The motion passed with no objections.
CHAIR HAWKER said it was just pointed out to him that a motion
was never made for the previous item - ITB 589: Capitol Stair
Landing. He asked Vice Chair Micciche to please make the motion.
8:23:10 AM
VICE CHAIR MICCICHE moved that Legislative Council approve the
award of ITB 589: Capitol Stair Landing to North Pacific
Erectors, Inc. in the amount of $73,835.
The motion passed with no objections.
c. Legislative Audit Remodel: Change Order #2
CHAIR HAWKER said that contractors had encountered ductwork that
had asbestos overspray resulting in a change order for asbestos
remediation in the amount of $201,578.
LAURA PIERRE, staff to Senator Fairclough and the Legislative
Budget and Audit Committee, testified in her capacity as project
director of the Legislative Audit remodel at the State Office
Building. She confirmed the total amount requested for this
change order is $201,578; the breakdown of which is $74,961 for
architect and engineering work, $96,617 for removal and
replacement of ductwork, and $30,000 for contractor down time
that is required while the remediation is being done.
8:26:00 AM
VICE CHAIR MICCICHE moved that Legislative Council approve change
order #2 in the amount of $201,578 for additional asbestos
abatement and environmental monitoring on the Legislative Audit
State Office Space Remodel Project RSA with the Department of
Administration from existing legislative funds authorized by the
Council Chair.
The motion to approve Change Order #2 for the Legislative Audit
Remodel Project passed with no objections.
V. OTHER COMMITTEE BUSINESS
a. Information Services 2013 Hardware Refresh Recommendations
CHAIR HAWKER noted for members that this is a recurring item
addressed by Legislative Council every year. The IT Subcommittee
works with Information Services to review the Legislature's
equipment status in each office and makes an annual request for
the upgrading of equipment as necessary to maintain offices in
all the legislative buildings and for all Legislators. Each
member has a memo from Information Services containing the
details of the request.
CURTIS CLOTHIER, Information Services Manager for Legislative
Affairs Agency, said the 2013 Hardware Refresh request is in
keeping with the 3 Year Plan and has been reviewed and is
supported by the IT Subcommittee. The request includes
replacement of black and white and color printers, as well as
purchasing some additional computer monitors that will be
distributed through the Rules Chairs to the two bodies.
Chair Hawker said that while there are requests by Legislators
and legislative staff for the latest technology available, he
noted for the record that the focus is on replacing equipment
when the utility is used up, not to fulfill a request for the
latest and greatest. He asked Information Services to be
judicious when replacing any particular equipment to ensure each
piece's useful economic life has been fully utilized.
REPRESENTATIVE PRUITT asked why CPUs are being replaced with more
CPUs rather than a laptop with a docking station which is easier
and less expensive to move, especially since they are moved
multiple times a year.
Mr. Clothier said that, as in previous years, a survey will go
out to each legislative office asking for their replacement
preference. He said Information Services does explain the
advantage of laptops. In the last five years, 75% of survey
respondents wanted desktop computer replacements and 25% wanted
laptop replacements. Perhaps with more iPads in our inventories,
offices may get more comfortable with portable devices, but as it
stands now, offices prefer desktop computers.
Chair Hawker said that he personally prefers installed desktop
equipment and is uncomfortable with the Legislature providing
individual Legislators with mobile technology and believes it
ought to be confined to offices.
Mr. Clothier added that in terms of the age of the computers
being replaced, industry standards are set at three to four years
for replacing computers and laptops while the Legislature is on
approximately a six year cycle. Some of the laptops slated to be
replaced were originally purchased in 2007 and some of the black
and white printers were purchased in 2001. The equipment is well-
used and well-maintained; when the decision is made to replace a
printer, it's because servicing it is no longer viable or an
economic value.
8:33:45 AM
VICE CHAIR MICCICHE moved that Legislative Council approve the
solicitation, award and expenditure not to exceed $136,000 for
the purchase of computers, printers and monitors.
The motion passed with no objection.
Chair Hawker said he has been following up with members about the
Capitol security issue brought forward by Senator Stevens at the
last meeting. In thinking about this issue, as well as from
discussions with various members, he has determined that Capitol
security is such a paramount issue that it belongs under the
purview of leadership along with those who are interested in the
matter. He said he was prepared to appoint a Capitol Security
Subcommittee with the caveat that he has not spoken directly with
every appointee. If there is any member appointed who is not
interested in being on the subcommittee, said person(s) should
contact his office. Unless there is objection, the following
members are appointed to the Capitol Security Subcommittee:
Senator Stevens, Chair of the Subcommittee
Representative Hawker, Chair of Legislative Council
Speaker Chenault
Senate President Huggins
Representative Johnson, Rules Chair
Senator McGuire, Rules Chair
Representative Gruenberg, Legislative Council Minority Member
There being no further business before the committee, the
Legislative Council meeting was adjourned at 8:37 a.m.
8:37:04 AM
| Document Name | Date/Time | Subjects |
|---|---|---|
| Agenda - REVISED 4-08.pdf |
JLEC 4/9/2013 8:00:00 AM |
|
| Charity Events.pdf |
JLEC 4/9/2013 8:00:00 AM |
|
| ITB 589 - Capitol Stair Landing.pdf |
JLEC 4/9/2013 8:00:00 AM |
|
| ITB 590 - Capitol Seismic Retrofit & Exterior Renovation.pdf |
JLEC 4/9/2013 8:00:00 AM |
|
| Legislative Audit Remodel Change Order #2.pdf |
JLEC 4/9/2013 8:00:00 AM |
|
| IS 2013 Hardware Refresh Recommendations.pdf |
JLEC 4/9/2013 8:00:00 AM |